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Privacy policy

Edward Targett
Edward Targett

1. Introduction

Welcome to CSO Futures, a publication dedicated to providing valuable insights and information on sustainability. CSO Futures is committed to safeguarding your privacy and ensuring the protection of your personal data. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with our publication.

2. Information We Collect

CSO Futures collects and processes the following types of personal data for its own use:

2.1. Personal Information

  • Name
  • Email address
  • Phone number
  • Job title
  • Company worked for

3. Purposes of Data Collection

We collect and use your personal data for the following purposes:

3.1. Service Communication and Marketing

  • To provide you with access to our publication and events
  • To send you newsletters, updates, and other communications related to CSO Futures
  • To respond to your inquiries and requests
  • To manage your subscription preferences
  • Service communications and marketing
  • Profiling your data to develop, personalise and promote services

4. How do we share your data?

We will share your data only in accordance with your preferences or when in our legitimate business interest.

4.1 Sharing data with our processors: Your data is shared with our suppliers who operate our databases, websites and other systems to help deliver our events and marketing campaigns. Where this occurs CSO Futures is the data controller and our suppliers are processors operating on our behalf. All our suppliers are required to comply with all applicable data protection regulation.

4.2 Sharing data in our legitimate interest: In certain cases we may share your data with third parties where we have a legitimate interest in doing so. For example, for our website we may share your personal data with a third-party auditing organisation so they can verify circulation statistics and usage of our products or review our policies, processes and procedures for compliance with relevant standards.

4.3 Marketing on behalf of third parties: We will contact you on behalf of relevant third parties where you have consented to this type of contact on our registration forms. We will state the categories of companies that we will contact you on behalf of and you are able to withdraw your consent at any time.

4.4 Directly sharing data with third parties: We will share data with third parties for their own use where you have consented to receiving contact from the named company. This can be through an opt in on one of our capture forms or in person at one of our events via data capture, e.g delegate badge scanning.

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5. Legal Basis for Processing

We process your personal data on the basis of the following legal grounds:

  • Consent: We will process your personal data when you have provided your explicit consent for specific purposes, such as opting in to third party communications.
  • Legitimate interests: We will process your personal data in the legitimate interests of the company.

6. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by applicable laws and regulations. If you wish to unsubscribe from our communications, we will retain your contact information in a suppression list to ensure that you do not receive further communications from us.

76. Data Security

We take the security of your personal data seriously and have implemented appropriate technical and organizational measures to protect it from unauthorized access, disclosure, alteration, or destruction.

8. Sharing of Personal Data

We may share your personal data with trusted service providers who assist us in delivering our services (e.g., email service providers for newsletter distribution). These service providers are contractually obligated to maintain the confidentiality and security of your personal data.

We will share your personal data to third parties with your consent. 

9. Your Rights

Under the General Data Protection Regulation (GDPR) and other applicable data protection laws, you have certain rights with respect to your personal data. These rights include:

  • Right to access: You have the right to request access to the personal data we hold about you.
  • Right to rectification: You have the right to request the correction of inaccurate or incomplete personal data.
  • Right to erasure: You have the right to request the deletion of your personal data in certain circumstances.
  • Right to restrict processing: You have the right to request the restriction of processing of your personal data in certain circumstances.
  • Right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format.

To exercise any of these rights or to make inquiries about your personal data, please contact us at info@csofutures.com. We will respond to your request within a reasonable timeframe.

10. Changes to this Privacy Policy

CSO Futures may update this Privacy Policy to reflect changes to our practices or for other operational, legal, or regulatory reasons. Any updates to this Privacy Policy will be posted on our website, and the "Effective Date" at the top of this document will be revised accordingly.

11. Contact Information

If you have any questions, concerns, or requests related to this Privacy Policy or the handling of your personal data, please contact us at:

info@csofutures.org

11. Supervisory Authority

If you believe that your rights under data protection laws have been violated, you have the right to lodge a complaint with a supervisory authority.

Thank you for trusting CSO Futures with your personal information. We are committed to protecting your privacy and ensuring that your personal data is handled in accordance with applicable data protection laws and regulations.